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Time management - work and write more efficiently: 9 tips for being more productive eMails

Much is written about how to get in-depth eMails manages. But we are just as good at saving time and productivity when writing a eMail contribute - by observing some important rules.

eMail makes you dumber than weed

The guides to eMail-Flood is now almost as large as the number of sent eMails. A pragmatic approach is required. eMails make stupid, poor and sick is a book by the Austrian digital therapist Anitra Eggler. Eggler says he has what felt like 3 eMails edited, e-mailed for a year and a half and surfed the Internet for two and a half years. And in her book and her lectures she reveals how she “went from being a burnout boarderliner to an efficient digital dominatrix with XL leisure and private life.”

In it Eggler reports on a study by the British King's College, according to which stoned people solve IQ tests better than people who pass eMails are distracted: eMails reduced the measured IQ value by 10% - twice as much as with the stoners. Or that 60 percent of all Americans eMailRead s on your mobile phone in bed in the morning and ten percent around the clock. And the New York consulting firm Basex found out back in 2008 that distraction wasted 2,1 hours a day - 28 billion hours a year. That was put as a macroeconomic damage of 588 billion US dollars.

Pragmatics against that eMail-Tide asked

The tips Eggler gives on this sound very sensible: For example, starting the day offline and making your own eMails not already checking in bed or on the toilet. Or a eMail-Budget for Company : Each employee is only allowed to eMailsend s. Three fixed Internet surfing times per day or a maximum surfing time budget. Or simply stop looking for distraction in the web out of mental exhaustion, insatiable research compulsion, pure boredom or inner emptiness

Some tips sound sensible, especially because they make you aware of your own actions on the web. I do not consider it expedient to precisely limit the time. In general, a lot is a question of perspective: Of course, smartphones and the like make yourself available to everyone - but they also save me a lot of time because I am on the go in idle times eMailRead and reply to s and tweets.

A question of the right channel

I find the idea of ​​restricting communication partners to certain channels that are more suitable for the respective communication more interesting. Experts repeatedly state that the future of the Internet will probably not lead away from the Internet but into the Internet even more - and on correspondingly more efficient channels than eMail will be held.

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Because what when you scold them eMail-Flood is easily forgotten: How did communication in theeMail-Time happened? Of course also by post, which for cost reasons certainly did not arrive in the house in such masses as eMails. But also by phone. If I just imagine that I only get half as many calls a day as eMails - then I would go crazy with the constant ringing of the bell. It is interesting, however, that there are numerous studies on excessive demands and stress from social networks, eMails and internet - but hardly to the phone.

eMailWriting and designing s correctly - 9 tips

How important some basic rules are when designing and writing eMailThis is what I notice again and again in my everyday work: If, for example, I put myself briefly and to the point, put the most important things first and do not overload the recipient with unnecessary information, the results are far better.

So you definitely benefit yourself if you make sure that the addressee is with the eMail-Read saves time. Hence, here are the most important rules for productive writing eMails:

  1. Pay attention to the spelling. If you want to be sure that your eMail also arrives correctly, write umlauts “ae”, “oe” etc. Strange characters in one eMail look rude - even if it is not meant that way.
  2. Avoid too many exclamation marks. These can support individual statements, but the bulk of them put the reader under pressure and are extremely annoying.
  3. So that your recipient knows what it is about right away: Use a meaningful subject. Avoid cumbersome introductions, get straight to the point. Also mark particularly important statements in bold. But never just write capital letters - it seems like you want to scream.
  4. The most important thing at the beginning: Don't waste your reader's time with unnecessary banter, but get to the point as quickly as possible and always write the most important things at the beginning of one eMail. Stay polite while doing so.
  5. If you have your eMail want to loosen up a little and the occasion is informal: Express your feelings through smilies, such as joy or irony through :-), or negative feelings through :-(. But be careful: don't overdo it. A smilie pro eMail enough.
  6. Previous eMailQuoting s can be useful to help the reader find context. But: Mark the quote clearly and write your own eMail always above it, so that the reader has the important thing right in front of him.
  7. The signature should consist of a maximum of four lines. Make sure that you do not double the signatures for every reply with the previous emails.
  8. Sending: Even if mass mails go faster: Write a personal address to each recipient eMail  - that seems friendlier and more polite.
  9. Only use the highest priority level if it's really important.

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