Productive as boss and entrepreneur: Delegate employees properly


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Managers, bosses and entrepreneurs are required to lead and always be responsive to employees. Tips, as well as Executive work efficiently and make it possible for employees to support you actively.

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Martin Geiger 62Martin Geiger is a productivity expert, keynote speaker, lecture speaker and coach.

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Office of the open door?

Executives also need time to complete their tasks - contrary to popular belief, they can not give everything to their employees. They need trouble-free working hours - that's usually quicker than done.

A few years ago, the “open door office” was a matter of course; an office that every employee had access to at all times. Basically a good thing, but it only works until we have to devote ourselves to our own important projects.

But even when the doors are open, this does not mean that you should let your employees steal your time. Because especially during the day with the supposedly harmless sentence: "Do you have a minute?" initiated disturbances cost a lot of time.

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Trouble-free times?

With the disturbance-free times it is usually such a thing: There are also others: Whether in a large office or by a desired policy of the open door - all too often we let ourselves be distracted by colleagues or employees of important projects.

And at home there is the family, which sometimes makes it difficult for you to work in the Homeoffice without problems. In both cases, a lot of self-discipline is required to stay on the ball or return to the actual game again and again.

Silent hours

Of course we all know about the need to create freedom in the form of trouble-free times in order to be able to work on our most important goals. Nevertheless, we would be surprised to find out in terms of “increasing personal productivity” what a “silent hour” that is firmly integrated in the daily routine can actually achieve for our results.

In order to work successfully on our most important goals, we need times when we are not disturbed. Basically, the time thief with each disruption signals us that his time is more valuable than ours. We must not let that happen.

The principle of the closed door

In numerous Company The following agreement is implemented: When the office door is closed, disturbances - especially chatter - are simply undesirable.

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It is necessary that we not only consistently implement this principle, but also respect closed doors with others. Imagine: In your company, every employee is able to work one hour a day undisturbed on his most important project.

Firm productivity

What an increase in productivity would mean - both your own and your company's business!

With the principle of the closed office door you have a simple but very effective agreement that can already suffice. But make sure that the door is not closed all day. Often two to three hours are enough.

Help, time thieves!

Unfortunately, the species of time thieves who are fond of using this phrase is found in every business. Of course, spontaneous communication can always produce fruitful ideas.

But if you answer the question, "Do you have a minute?" let yourself be carried away to a yes, you often find yourself exposed to the not very structured thoughts of your interlocutor, which usually take at least half an hour of your time.

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Variants of time theft

Variations like: "Only very briefly ..." or "Just a quick question ..." are also popular.

No matter which variant your employee tries to steal your time - in response to these questions, get used to the following wording: “I'm busy right now. But at 16:XNUMX pm we can meet for a quarter of an hour to work through all the items on your list.

force of habit

Repeat this answer regularly on any occasion. At the most, you should vary the time, which should always lie just before (or after) the end of the employee's work.

What will happen? First of all, the employee is compelled to make the desired list and thus to concretize his thoughts.

The more concrete the goal, the better the conversation

In addition, you have set the time for the call and thus self-determined about your time. This stops the film immediately and gives him the lesson that he does not succeed with his strategy.

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Even the most persistent “have-you-have-a-minute thief” will understand it at some point and will approach you with the question from this point on: “I have four points that I have to go through with you. When can we get together? ”

Where are your time traps?

Take a moment to think about how to spend a normal eight-, ten-, or twelve-hour workday. What do you waste the most time with?

Do you also consider how much time is lost every day? What could you do to prevent or at least mitigate this erosion of your time, energy and enthusiasm? It is best to answer these questions in writing.

This is how employees can help - and not so

In addition to your own time, employees are your most important asset. Because these take away your work and give you time. If it's the right people.

Because many do their job really well - these are not your problem. But other employees always manage to delegate work upwards. So to you! What to do about it?

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Always these distractions

Too often we are distracted - more or less unnoticed - by something more or less important, because others open their minds with us, which we would not have without them.

Each of us knows from our own experience how energizing it can be when we are sitting at a high concentration on an important project and are confronted with questions like these:

  • "Boss, which Christmas cards should we take now?"
  • "Dad, can my girlfriend sleep with me today?"
  • "Honey, can you fill up the car for me afterwards?"
  • "I can't find my car key, maybe you know where it could be?"
  • “Can you give me this quickly Email Send over with the map? "

Everyone does what he has been hired for!

The fact that your employees delegate work to the top means, in the worst case, that your desk is full and your employee goes home on time. Do not allow employees to submit work to you.

Everyone has to do the tasks for which he was hired. Because it is not that your employees could not do their own job. But if you allow you the possibility to make decisions on you, they will also make use of this opportunity - and ample.

Paragraph One: Everyone solves his

That is why I discovered the principle “Paragraph One: Everyone solves his” some time ago to avoid many such time thieves. This is about much more than a pure delegation.

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Properly applied, this strategy will lead to a lasting change in our basic approach to our own work practices and those of our environment, and thus to increased productivity for all. But how can this be put into practice? For some time now, I recommend using a doorplate with the inscription:

Stop! What would you do if I were not there?

time is money

For very stubborn cases, the subtitles are recommended: "Then why don't you do it?" or "What are you waiting for?"

Once we realize that our time is worth a lot of money, we will deal with it differently. We will only do what is really important and eliminate everything that steals us time. We will focus our efforts on what we need to achieve in order to achieve our goals.

Stopping time is more efficient

By the way: A long-term survey of seminar participants who now work with the “STOP!” Sign has shown that this measure alone enabled them to save an average of 52 minutes per week.

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If we succeed in doing so, we can only win - efficiency and productivity as well as personal quality of life.


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  1. Adam

    It's funny. Just yesterday I discussed this with someone, today I find your contributions via Google. Great.

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