From the author:
Office of the open door?
Just a few years ago, the "Open House" was a matter of course; an office to which every employee had access at all times. Basically a good thing, but only works until we have to devote ourselves sometime own important projects.
But even with the doors open, that does not mean that you should let your employees steal your time. Because especially in the course of the day again and again with the supposedly harmless sentence: "Do you have a minute?" Introduced disturbances cost a lot of time.
With the disturbance-free times it is usually such a thing: There are also others: Whether in a large office or by a desired policy of the open door - all too often we let ourselves be distracted by colleagues or employees of important projects.
And at home there is the family, which sometimes makes it difficult for you to work in the Homeoffice without problems. In both cases, a lot of self-discipline is required to stay on the ball or return to the actual game again and again.
Of course, we all know about the need to create freedom in the form of trouble-free times in order to work on our most important goals. Nevertheless, we would be surprised by the idea of "increasing personal productivity" as to what a "quiet hour", firmly integrated into the daily routine, can actually do for our results.
In order to work successfully on our most important goals, we need times when we are not disturbed. Basically, the time thief with each disruption signals us that his time is more valuable than ours. We must not let that happen.
The principle of the closed door
In numerous Company The following agreement is implemented: When the office door is closed, disturbances - especially chatter - are simply undesirable.
It is necessary that we not only consistently implement this principle, but also respect closed doors with others. Imagine: In your company, every employee is able to work one hour a day undisturbed on his most important project.
What an increase in productivity would mean - both your own and your company's business!
With the principle of the closed office door you have a simple but very effective agreement that can already suffice. But make sure that the door is not closed all day. Often two to three hours are enough.
Help, time thieves!
Unfortunately, the species of time thieves who are fond of using this phrase is found in every business. Of course, spontaneous communication can always produce fruitful ideas.
But when you get carried away to a yes in response to the question, "Do you have a minute?", You often face the unstructured thoughts of your conversation partner, which typically take at least half an hour of your time.
Variants of time theft
Likewise, modifications are used such as: "Only very briefly ..." or "Just a quick question ...".
No matter which variant of your employee tries to steal your time - in response to these questions get used to the following wording: "At the moment I'm busy. But at 16 PM we can meet for fifteen minutes to get everything on your list. "
force of habit
Repeat this answer regularly on any occasion. At the most, you should vary the time, which should always lie just before (or after) the end of the employee's work.
What will happen? First of all, the employee is compelled to make the desired list and thus to concretize his thoughts.
The more concrete the goal, the better the conversation
In addition, you have set the time for the call and thus self-determined about your time. This stops the film immediately and gives him the lesson that he does not succeed with his strategy.
Even the most persistent "do-you-have-a-minute-time-thief" will eventually understand it and approach you with the question from that point: "I have four points I need to go over with you. When can we get together? "
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