Payroll and accounting on the smartphone: 5 tips for HR departments and companies

Work well, plant 500 trees! We make the working world more humane and ecological, e.g. through our well documented Engagement for Climate Protection. As Book Publisher Best of HR –® with a unique Book Concept and eCourses we offer over 20 years of experience in Corporate Publishing - with Clients like Samsung, Otto, Governmental Institutions. From the Top 20-Blogger Simone Janson, referenced in ARD, ZEIT, WELT, Wikipedia .
Copyright:  Artwork created as part of a free collaboration with Shutterstock. ,

Mobile work is on the rise. HR departments have to keep pace and also provide employee documents virtually. 5 Tips, what to consider in the introduction of a digital solution.

Best of HR –®

Here writes for you:


Ulrich Jänicke Best of HR –®Ulrich Jänicke is Chairman of the Executive Board of aconso AG and one of the company's founders.


Mobile work is on the rise - even in bookkeeping

The fixed place in the office with PC and fixed telephone becomes more and more the end of the model. Instead, working with mobile devices such as a laptop or smartphone is possible from anywhere - in the airport lounge, the ICE or the domestic kitchen table. Through secure VPN connections, employees have access to company-internal servers and can easily retrieve the files they need.

Important employee documents, such as salary statements or payroll tax certificates, however, usually still reach employees by post. As a result, the paper is stacked in file cabinets in the private study. There is no doubt that this is no longer state-of-the-art, and in no way meets the rising demands of the modern employee. This would like to retrieve relevant information quickly, uncomplicatedly and, if possible, mobile.

New technologies as a challenge for Company

The good news is that the technology is already available - with modern portal solutions for the exchange of employee documents, companies can not only reduce the workload and costs for personnel departments, but also present employees and applicants as a future-oriented employer.

Tip: Text as PDF (please read the instructions!) or to this text complete eCourse Download. Actions or news via Newsletter!

However, introducing new technology into the enterprise is always a challenge - especially when it comes to sensitive employee documents. And not only the HR departments, but also the employees have to be brought on board - otherwise it will be difficult to enforce the new technology.

5 tips for introducing mobile billing software

What is important is that the solutions are not only safe for data protection, but also user-friendly and long-term. 5 Tips for companies, what you should consider when introducing such systems:

  1. Set on user-friendly systems and longevity: First of all, the successful introduction of a new tool depends on its quality. Therefore, in the first step, the solution and the provider should always be closely examined. Be aware that employees outside of the HR department are “laypersons” when dealing with HR documents and processes. It is all the more important that the chosen solution for the electronic transmission of employee documents can be operated intuitively and that processes can be reproduced as comprehensibly as possible. The storage of employee documents is also about security and longevity. At best, the documents should be available indefinitely and protected by the latest security technologies. If possible, don't rely on niche providers, but on established service providers.
  2. Perform internal PR for new tool: Finally, if a provider is chosen, you should inform your employees as early and transparently as possible about the new solution. Only if the employees accept and use the virtual portal, are introductory and support costs worthwhile. Which channels are sensible, each company has to decide individually for itself. If there is already a well functioning and frequented intranet, this is certainly a suitable platform. But also an own info portal, flyer, a hotline or even a short film are proven possibilities.
  3. Get the people's confidants on board: In addition to sufficient information material, it is worthwhile to involve employees' trustworthiness, such as works councils, data protection officers or lawyers, from the outset. If it is possible to convince them of the new solution, this also creates a first trust base among the employees. It is conceivable, for example, to have the new solution pre-tested. Thus, any concerns about data protection and employee rights can be effectively eliminated.
  4. Emphasize benefits for employees: In addition, the advantages of the new portal solution for the employees should be explicitly disclosed both in the infomaterial and in cooperation with internal company trust persons. They do not require administrative work, because remuneration statements are conveniently stored, sorted automatically and are available from anywhere. The everyone's file from aconso is also optimized for use on the smartphone - employees are thus informed about newly available documents by a message on the blocking screen and can log in easily through the app. Particularly profitable: Employees can also submit documents to the HR department in the opposite direction. To do so, they simply need to upload a camera photo of the document, such as the sick report, via the smartphone app.
  5. In case of contradiction to curiosity and comfort put: Despite all the measures and preparations to convince the employees of the new solution, there must be room for contradiction. Employees should not feel that they can not raise objections. Often, however, curiosity and comfort prevail. Once skeptical employees have first tried the tool and experienced the advantages, they will not want to miss it in the ideal case any more.

More knowledge - PDF download, eCourse on demand or personal advice

Offline download: Download this text as PDF -  Read usage rights, Because we do not automatically submit the title of this text for privacy reasons: When buying in "interests" the title register if support is needed. After buying text exclusively Download at this URL (please save).

3,99 Book now

Your eCourse on Demand: Choose your personal eCourse on this or another desired topic, As a PDF download. Up to 30 lessons with each 4 learning task + final lesson. Please enter the title under "interests". Alternatively, we are happy to put together your course for you or offer you a personal regular eMailCourse including supervision and certificate - all further information!

19,99 Book now

Consultant packages: You want to increase your reach or address applicants as an employer? For these and other topics we offer special Consultant packages (overview) - For example, a personal phone call (price is per hour).

179,99 Book now

You want to comment here? Please the Debate Rules comply, contributions must be unlocked. Your eMailAddress remains secret. More information on the use of your data and how you can counter this can be found in our Privacy Policy.

  1. To follow debate on this post
  2. All debates follow
  1. Job college

    Payroll & accounting on your smartphone: 5 tips for HR departments & companies from Ulrich Jänicke ... - Highly recommended g8kmkZX3G2


    Payroll & accounting on your smartphone: 5 tips for HR departments & companies from… via @berufebilder - Highly recommended psAw9BOMGW

  3. Thomas Eggert

    Payroll & accounting on your smartphone: 5 tips for HR departments & companies from… via @berufebilder - Highly recommended hd2outqsPR

Post a Comment

Your email address will not be published. Required fields are marked with * .

Ja, I would like to be informed about the latest promotions and offers via Newsletter be informed.

I hereby accept the Debate Rules and the Privacy policy with the possibility to contradict the use of my data at any time.