To the text

Better work, information as desired: We give you the information you really need and are committed to a better and more ecological working environment. When Book Publisher Best of HR – Berufebilder.de® with Unique Book Concept and eCourses we offer over 20 years of experience in Corporate Publishing - with Clients like Samsung, Otto, Governmental Institutions. Publisher Simone Janson also heads the Institute Berufebilder Yourweb, which awards scholarships and belongs to one of the top 10 female German bloggers, referenced in ARD, FAZ, ZEIT, WELT, Wikipedia .

Disclosure & Image Rights:  Image material created as part of a free cooperation with Shutterstock. Image rights with Matthias K. Hettl.

Text comes from the book: “Compact leadership: The 15 leadership tools that really work” (2014), published by BusinessVillage Verlag, reprinted with the kind permission of the publisher.

Here writes for you:

HettlMatthias K. Hettl is an economist and advised the UN. Dipl.-Ökonom, Dipl.-Betriebswirt (FH), was in various management positions with managerial and budget responsibility, in the management of a medium-sized company and as a consultant at the United Nations in New York. Since 1995 he has been managing director of the Hettl Consult management institute in Rohr near Nuremberg. As an executive coach, trainer and management consultant, he and his team accompany board members, managing directors and executives with a focus on leadership skills and management competencies. He has experience as a member of the supervisory board and has held a professorship for management and marketing for several years. Matthias Hettl is a book and audio book author and author of numerous specialist articles and works as an “excellent speaker” in the German-speaking area and in Europe. All texts by Matthias K. Hettl.

Conducting meetings & team meetings: 2 X 7 tips for preparation & follow-up

An efficient meeting also requires an optimal preparation and follow-up - only then can a meeting be really efficient. Part of this should also be the question of whether a meeting is necessary at all.

meeting

Alternatives to the classic meeting

In addition to the large meetings with several call partners, you can also set up a system for individual discussions with individual employees. This can lead to unprecedented efficiency gains.

Because this consultation system serves you on the one hand for information, the discussion of assessments and factual aspects, but also for targeted Communication with your individual employees, about personal aspects such as mood, Motivation and mood.

Why two-talks?

In a four-eye conversation, it is easier for your coworker to address certain points and open up for a different view.

The two-day meetings are also concerned with the reflection on individual questions, the preparation and coordination of interviews in the larger circle and the building of trust.

Tip: Text as PDF (please read the instructions!) or to this text complete eCourse or series Download. Actions or news via Newsletter!

7 tips for optimal preparation

What else you should consider during the preparation of a meeting, we give you some tips:

  1. Is the meeting really necessary or are there other options? For example, if you just want to share information, then you can also do one eMail or a Memorandum Writing what is most important is much more economical and saves time.
  2. Have you invited the right participants, who can give input and can also make decisions? Keep the number of participants generally small. Think carefully about who really needs to be there. You can also take participants to specific agenda items.
  3. Always prepare meetings carefully. These include the planning of the premises, adequate seating, visualization possibilities, functional technical equipment, a written agenda with the scheduling of the agenda items, the planning of the appointment and the timely invitation of the participants.
  4. If possible, familiarize yourself with the most important agenda items for the meeting. What is your contribution? Is it about information, problem solving or decision on the individual topics?
  5. Make yourself and the participants clearwhat your objectives Attend the meeting and be goal-oriented during the meeting.
  6. Ensure that all participants have their say. How this is done is a question of your leadership style or moderation. It is important that the meeting contribute to an exchange, a discussion or a problem solution.
  7. As the moderator of the meeting, you are there to ensure that the goal of the meeting does not get out of focus. If you see posts drifting off topic, politely but firmly draw attention to it. Say something like: “Mr. Meier, what you say is definitely important. However, let's get back to our point ... "

7 Tips for the follow-up of the meeting

After the meeting is before the (next) meeting. Therefore, every meeting also requires good follow-up work - with minutes, Feedback and evaluation. When it comes to wrap up your meeting, here are 7 tips.

  1. Use the possibility of the topic memory. If aspects are mentioned in the discussion which can not be dealt with for time or thematic reasons, then write them visibly on a separate flipchart sheet with the heading "Topic memory".
  2. Structure individual sections with your summaries and transitions: “We have now, I think, the most important points on the subject… heard. What follows from this is the question of how we can deal with it ... "
  3. No meeting without result log. In short, the answer to the questions is who does what with whom and when.
  4. You can massively reduce the time needed for your meetings by making a meeting of a meeting. For your next meeting, simply take bistros instead of the comfortable conference chairs, and the implementation time will decrease significantly - with the same result quality.
  5. Provide the opportunity for a feedback system so that you can exchange information with your employees on a regular basis in the four-eye conversation.
  6. Ask the participants for feedback and explain to them yourself, what could go better next time.
  7. Create an agenda for the shared meeting.

Rate moderation: Template

If you want to know how the participants rate your presentation, you can send the evaluation for which we provide the template here. Below you will find the resolution.

meeting evaluation

Feedback and interpretation

If you want to evaluate how the meeting has run under your moderation, the text above will help you. Here is an evaluation:

  • 54 to 63 percent: They act very well as a moderator. Stay tuned.
  • 41 to 53 percent: They are on the right path, but still show development potential as a moderator. As a first step, work on the aspects of the questionnaire where you have achieved 0 points and improve them.
  • 27 to 39 percent: Use the recommendations in this section to improve your moderator performance and attend one Further Training.
  • Up to 26 percent: You should be aware that your performance as a moderator does not meet the requirements. As an immediate measure, you should use the recommendations in this chapter in your daily work. The second step is to find one Coachwho will actively help you develop your skills in this area.

Find out more - our books on the subject

  • book review




    book review




    book review




    book review




    book review

  • book review




    book review




    book review




    book review




    book review

  • book review




    book review




    book review




    book review




    book review

  • book review




    book review




    book review




    book review




    book review

2 responses to "Meetings & team meetings: 2 X 7 tips for preparation & follow-up"

  1. Mary Stahl says:

    Conduct meetings successfully - Part 5 - #GoogleAlerts

  2. Competencepartner says:

    Conducting meetings successfully - Part 5: 5 tips for follow-up: After the meeting is ... #profession #education

Post a Comment

Your email address will not be published. Required fields are marked with * .

Ja, I would like to be informed about the latest promotions and offers via Newsletter be informed.

I hereby accept the Debate Rules and the Privacy policy with the possibility to contradict the use of my data at any time.

EnglishDeutsch
error: warning The content is protected!