Problem solving or time-consuming?
By Cyril Northcote Parkinson (1909 - 1993) is also this beautiful quote handed down: "Meetings with many participants rarely solve a problem, but waste a lot of valuable time."
The key to success
In fact, the key to a meeting's success is that your employees and you are clear about the purpose, goal and end result from the start.
Prepare a short agenda in advance and ask for the content of the participants, which leads to a list of priorities and are edited one after the other - the most important first, the most important last.
Is the meeting really necessary?
In principle, you should ask yourself whether meetings are really necessary.
Your employees and you need to get together to exchange information, make decisions, plan, discuss, discuss something, dispel a quarrel, celebrate, and more. Meetings can also help improve motivation and productivity.
Direct and indirect costs
When does it make sense to hold a meeting, and when not? The decision to hold a meeting requires careful consideration, as this always involves costs, both direct and indirect.
The direct costs include travel expenses, catering, the rent for the venue and a possible accommodation during longer lasting meetings. Indirect costs include working time and productivity losses for the participants.
Break with habits
Therefore you have to wonder how necessary this meeting is and if there are not other options like sharing about eMails, information or memos. Break the habit of holding a meeting just because it's always been on Monday at 10 pm.
Decide whether the meeting is absolutely necessary, whether it is more appropriate to carry it out, or whether it is actually also without meeting. Take the initiative, raise the question and reduce your meeting time in a meaningful way.
Tip: If you are holding a meeting, you should recognize the possible fall cords that can become a productivity cleanup. These include:
- unpunctual beginning,
- in time,
- no meeting leader,
- to leave more time than necessary,
- a participant to let the meeting partly dominate,
- to degenerate the meeting into a one-sided dialogue,
- for the things discussed, no completion date or to-dos,
- Discussion topics to which those present can not contribute,
- to invite too many attendees and thus impair the performance of the entire meeting.
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