Successful meetings: 2 X 7 Tips for successful preparation and follow-up



Previous Part Next part



We make the Working World more Human and Ecological, so we donate Revenue for Certified Reforestation. As Publisher Best of HR - Berufebilder .de® with an unique Book Concept, on-demand eCourses and News Service we share 15 years of Experience with our Customers (Samsung, Otto, State Institutions). By the Top20 -Blogger Simone Janson, referenced in ARD, ZEIT, WELT, Wikipedia .
Reprint: This text is from the book "Führung kompakt: Die 15 Führungstools, die wirklich funktionieren (2014)" by Matthias K. Hettl, published at BusinessVillage Verlag, and was left to us for reprint.
Copyright: Images by Matthias K. Hettl.

An efficient meeting also requires an optimal preparation and follow-up - only then can a meeting be really efficient. Part of this should also be the question of whether a meeting is necessary at all.

Successful meetings: 2 X 7 Tips for successful preparation and follow-up meeting

Tip: Text as PDF (please read the instructions!) or to this text complete eCourse Download. Regular promotions or news per Newsletter!


More knowledge - PDF download, eCourses or personal advice

Here writes for you: Matthias K. Hettl is an economist and advised the UN. Profile

From the author:

Best of HR Berufebilder

Read


Best of HR Berufebilder

Read


Best of HR Berufebilder

Read


Alternatives to the classic meeting

Overview

In addition to the large meetings with several call partners, you can also set up a system for individual discussions with individual employees. This can lead to unprecedented efficiency gains.

Tip: Text as PDF (please read the instructions!) or to this text complete eCourse Download. Regular promotions or news per Newsletter!

This feedback system is used to inform you, to discuss assessments and factual aspects, but also to communicate with your individual employees, through personal aspects such as mood, motivation and mood.

Why two-talks?

Overview

In a four-eye conversation, it is easier for your coworker to address certain points and open up for a different view.

The two-day meetings are also concerned with the reflection on individual questions, the preparation and coordination of interviews in the larger circle and the building of trust.

7 tips for optimal preparation

Overview

What else you should consider during the preparation of a meeting, we give you some tips:

Tip: Text as PDF (please read the instructions!) or to this text complete eCourse Download. Regular promotions or news per Newsletter!

  1. Is the meeting really necessary or are there other options? For example, if you just want to share information, then you can also do one eMail or a Memorandum Writing what is most important is much more economical and saves time.
  2. Have you invited the right participants, who can give input and can also make decisions? Keep the number of participants generally small. Think carefully about who really needs to be there. You can also take participants to specific agenda items.
  3. Always prepare meetings carefully. These include the planning of the premises, adequate seating, visualization possibilities, functional technical equipment, a written agenda with the scheduling of the agenda items, the planning of the appointment and the timely invitation of the participants.
  4. If possible, familiarize yourself with the most important agenda items for the meeting. What is your contribution? Is it about information, problem solving or decision on the individual topics?
  5. Make it clear to yourself and the participants what your goals are at the meeting, and act in a targeted manner during the meeting.
  6. Ensure that all participants have their say. How this is done is a question of your leadership style or moderation. It is important that the meeting contribute to an exchange, a discussion or a problem solution.
  7. As the moderator of the meeting, you are there to ensure that the goal of the meeting does not get out of focus. If you observe posts drifting away from the topic, be polite but alert. Say, "Mr. Meier, what you say is certainly important. Let us, however, return to our core point ... "

7 Tips for the follow-up of the meeting

Overview

After the meeting is before the (next) meeting. Therefore, each meeting also includes an equally good follow-up - with minutes, feedback and evaluation. When it comes to reworking your meeting, you'll find 7 tips here.

  1. Use the possibility of the topic memory. If aspects are mentioned in the discussion which can not be dealt with for time or thematic reasons, then write them visibly on a separate flipchart sheet with the heading "Topic memory".
  2. Structure individual sections through their summaries and transitions: "We now have, I think, the most important points on the topic ... heard. What follows is the question of how we can handle it ... "
  3. No meeting without result log. In short, the answer to the questions is who does what with whom and when.
  4. You can massively reduce the time needed for your meetings by making a meeting of a meeting. For your next meeting, simply take bistros instead of the comfortable conference chairs, and the implementation time will decrease significantly - with the same result quality.
  5. Provide the opportunity for a feedback system so that you can exchange information with your employees on a regular basis in the four-eye conversation.
  6. Ask the participants for feedback and explain to them yourself, what could go better next time.
  7. Create an agenda for the shared meeting.

Rate moderation: Template

Overview

If you want to know how the participants rate your presentation, you can send the evaluation for which we provide the template here. Below you will find the resolution.

Successful meetings: 2 X 7 Tips for successful preparation and follow-up of meeting evaluation

Feedback and interpretation

Overview

If you want to evaluate how the meeting has run under your moderation, the text above will help you. Here is an evaluation:

Tip: Text as PDF (please read the instructions!) or to this text complete eCourse Download. Regular promotions or news per Newsletter!

  • 54 to 63 percent: They act very well as a moderator. Stay tuned.
  • 41 to 53 percent: They are on the right path, but still show development potential as a moderator. As a first step, work on the aspects of the questionnaire where you have achieved 0 points and improve them.
  • 27 to 39 percent: Apply the recommendations in this section to improve your performance as a moderator and attend a training course.
  • Up to 26 percent: You should be aware that your performance as a moderator does not meet the requirements. As an immediate measure, you should use the recommendations in this chapter in your daily work. In a second step, find a coach who will help you develop your skills in this area.


More knowledge - PDF download, eCourses or personal advice

Overview


Offline download: Download this text as PDF - Read usage rights, Because we do not automatically submit the title of this text for privacy reasons: When buying in "interests" the title register if support is needed. After buying text exclusively Download at this URL (please save).

3,99 Book now


Your eCourse on Demand: Choose your personal eCourse on this or another desired topic, As a PDF download. Up to 30 lessons with each 4 learning task + final lesson. Please enter the title under "interests". Alternatively, we are happy to put together your course for you or offer you a personal regular eMailCourse including supervision and certificate - all further information!

19,99 Book now


Consultant packages: You want to increase your reach or address applicants as an employer? For these and other topics we offer special Consultant packages (overview) - For example, a personal phone call (price is per hour).

179,99 Book now


occupations pictures

You want to comment here? Please the Debate Rules comply, contributions must be unlocked. Your eMailAddress remains secret. More information on the use of your data and how you can counter this can be found in our Privacy policy.

  1. To follow debate on this post
  2. All debates follow
  1. Mary Stahl

    Successful Meetings - Part 5 - #GoogleAlerts

  2. Competencepartner

    Successfully Conducting Meetings - Part 5: 5 Tips for Postprocessing: After the meeting is ... #Creation #Education

Post a Comment

Your email address will not be published. Required fields are marked with * .

JaI would like to be regularly informed about the latest promotions & offers Newsletter be informed.

I hereby accept the Debate Rules and the Privacy policy with the possibility to contradict the use of my data at any time.