Prepare a meeting properly: 2 X 7 things you need to know! [+ Checklist]

Work better, information as desired! We give you the information you really need and are committed to a better and more ecological working environment. When Book Publisher Best of HR –® with Unique Book Concept and eCourses we offer over 20 years of experience in Corporate Publishing - with Clients like Samsung, Otto, Governmental Institutions. Publisher Simone Janson also heads the Institute Berufebilder Yourweb, which awards scholarships, for example, and belongs one of the top 10 female German bloggers, referenced in ARD, ZEIT, WELT, Wikipedia .
Copyright:  Image material was created with a camera provided free of charge by our sponsor Olympus, which we checked as part of the test until it was unusable. .

Her boss has scheduled a meeting. And indeed the day after tomorrow. And you should speak there. But about what? Who comes exactly? And what tools do you have for the presentation? Preparation is everything. We will give you 2 x 7 tips.

Best of HR –®

Here writes for you:


Simone Janson Simone JansonSimone Janson is publisherConsultant and head of the Institute's job pictures Yourweb.


Meetings - better than your reputation?

“Not a meeting again!” Honestly: How often do you think that a week? Many meetings, which are actually intended for the exchange of information, suffer from the fact that there is simply a lot of grounding, that is, walking around properly. That is why meetings have such a bad reputation: "Meetings - many go in, little comes out" is unfortunately all too often behind the scenes.

For most employees (solo self-employed have a little bit better there) means “meeting”: hours of fooling around, in the end only little comes out, and one wonders again: What for? Everyone thinks wistfully of the mountain work on their own desk - and the overtime that you wouldn't have if it weren't for these time-consuming meetings. But there is another way.

Meetings: Why are sessions often so unproductive?

Often, meetings get sick because nobody really knows what it's all about. Or because nobody really knows what the purpose of the meeting is. Although the topic was perceived via invitation, but nothing more.

Tip: Text as PDF (please read the instructions!) Download or for a little more Book on the topic with discount or eCourse book. Actions or news via Newsletter!

After all, meetings are not simply causally bad - on the contrary, they usually have a reason why they are so unproductive. Or more.

7 Reasons: Why are meetings so bad?

So why are meetings so sick? Here are some of the common causes of the overview:

  1. The participants did not prepare themselves and as a result had no idea about the topic.
  2. As a result, nobody really knows what it's all about, but tries to conceal it as well as possible.
  3. The boss just did not make it clear enough what the topic should be.
  4. Accordingly, the meeting lacks a clear structure and objective,
  5. Therefore, everyone is talking wildly and nobody really knows where to go.
  6. Individuals use the meeting for self-profiling and unnecessarily lengthen it.
  7. Still others take the opportunity to get rid of their personal sensitivities.

Efficient Meetings: It could be so easy!

The result is always the same: in the end, everyone wonders how unproductive such meetings are and how little comes out of them. And you think: Again wasted time with meetings.

However, meetings can often be better than their reputation, because when all parties involved exchange information in a productive manner, work processes are coordinated and decisions are taken together. Do not you believe? But that's the way it is!

A meeting can be a very creative event. You can use it purposefully to put your work in the right light and to access important information. Then the meeting is no longer a waste of time, but very useful for a project as well as a career.

Tip: Text as PDF (please read the instructions!) Download or for a little more Book on the topic with discount or eCourse book. Actions or news via Newsletter!

Moderate Meetings: Do not be afraid of the boss

So it could all be so easy - when everyone prepares and the boss, as a meeting leader, sets a clear line. Unfortunately nobody has told him that because no one dares.

The solution of the problem: the employee is the employee. Anyone who wants to specifically prepare for a meeting needs all the basics he can get. Do not be afraid that the boss might feel like stepping on the line: Especially with superiors, honest interest from employees is particularly well received, as it demonstrates your commitment to that Company .

The solution to the problem: Ask for missing information

Also important: just ask for missing information. Because who asks, looks interested and that always makes a good impression. Who asks, wins! For example, ask in advance what exactly should be discussed. And then prepare yourself purposefully, for example, research facts that you do not yet know.

After all, you need precise information in order to be able to prepare optimally. Make sure to clarify the following points beforehand - the following checklist can help you with the preparation

Checklist: 7 Things you need to know before a meeting

In order for you to be optimally prepared for the meeting, you should consider the following points:

Tip: Text as PDF (please read the instructions!) Download or for a little more Book on the topic with discount or eCourse book. Actions or news via Newsletter!

  1. What is the topic of the meeting, what is it about? How exactly does the agenda look? How much time is available to each participant to present their own idea?
  2. What is the goal of the meeting, what should be the result? Are ideas, results or the like only presented or should decisions be made and solutions be sought?
  3. Is there a moderator? Who is hosting the meeting?
  4. How many people participate? W23er participates? Do the participants know each other? What previous knowledge do the participants have? Is the knowledge heterogeneous or homogeneous?
  5. Is participation voluntary or obligatory? Is the date suitable for you and other participants?
  6. When exactly does the meeting begin? When does it end? How many breaks should take place? (Important: a fixed time frame)
  7. Where does the meeting take place? How is the room equipped (lighting, temperature, tables, seating, catering, etc.) What is the technical equipment of the room (flipchart, beamer, projector, etc.)

Conclusion: who asks, wins

If you ask such questions in advance, it will not only help you; They automatically bring the other participants to think more than before.

More knowledge - PDF download, eCourse on demand or personal advice

Offline download: Download this text as PDF -  Read usage rights, Because we do not automatically submit the title of this text for privacy reasons: When buying in "interests" the title register if support is needed. After buying text exclusively Download at this URL (please save). Or for a little more directly an entire book or eCourse with this text buy, read on.

3,99 Book now

Read customer feedback and buy a book on this topic at a discount: Do you like this text and want to read more information about it? Buy the right book including this text, buy it here in two languages, as a member even with a 20 percent discount. Would you like to take a look at the book first? You can do this by previewing the book look at and then purchase on the book page.

German edition: ISBN 9783965960886

7,47  Buy directly

English version: ISBN 9783965960893 (Translation notice)

7,47  Buy directly

Your eCourse on Demand: Choose your personal eCourse on this or another desired topic, As a PDF download. Up to 30 lessons with each 4 learning task + final lesson. Please enter the title under "interests". Alternatively, we are happy to put together your course for you or offer you a personal regular eMailCourse including supervision and certificate - all further information!

19,99 Book now

Consultant packages: You want to increase your reach or address applicants as an employer? For these and other topics we offer special Consultant packages (overview) - For example, a personal phone call (price is per hour).

179,99 Book now

You want to comment here? Please the Debate Rules comply, contributions must be unlocked. Your eMailAddress remains secret. More information on the use of your data and how you can counter this can be found in our Privacy Policy.

  1. To follow debate on this post
  2. All debates follow
  1. Bernd

    Great postings, meetings get on my nerves and it's really great to learn how to make them better. Thanks.

  2. Nick

    Great, thanks, now I finally know how I get through boring meetings!

  3. Sabine

    Exactly, I always feel that I find meetings awful. Thanks for this helpful checklist.

    • Simone Janson

      Thank you!

  4. Elena

    Thanks for the great contribution, keep it up!

    • Simone Janson

      Thank you!

  5. Alfred

    Great post, I will definitely remember for the next meeting!

    • Simone Janson

      Thank you, we are happy if we could help!

  6. E. Sloglehus

    Great contribution with many good tips against bad meetings. Keep it up.

  7. ThomasCoets

    Great contribution, thanks for that!

  8. QuercusApp

    RT @teggert: Prepare a Meeting Properly - with Checklist: 2 X 7 Things You Need to Know! via @berufebilder - Highly recommended UBvifSI2hd


    Prepare a Meeting Properly - with Checklist: 2 X 7 Things You Need to Know! via @berufebilder - Highly recommended zCo7yOrw2i

  10. Thomas Eggert

    Prepare a Meeting Properly - with Checklist: 2 X 7 Things You Need to Know! via @berufebilder - Highly recommended UBvifSI2hd

  11. Job college

    Prepare a Meeting Properly - with Checklist: 2 X 7 Things You Need to Know! - Highly recommended cSfdahaGSO - Highly recommended DrqzFNwY8s

  12. Simone Janson

    Frisch Blogs: Help, ein Meeting! What you should know before!

  13. transfer coach

    Better planning and preparation of #Meetings - basic tips for # managers and participants via @jobcollege

  14. Anke van Bebber

    Better planning and preparation of #Meetings - basic tips for # managers and participants via @jobcollege

  15. Competencepartner

    Help, a meeting! What you should know beforehand !: Chefchen has called a meeting. Already over ...

Post a Comment

Your email address will not be published. Required fields are marked with * .

Ja, I would like to be informed about the latest promotions and offers via Newsletter be informed.

I hereby accept the Debate Rules and the Privacy policy with the possibility to contradict the use of my data at any time.