From the author:
The difficult is the implementation
The principle of the not-to-do list sounds simple in theory. As always, the difficult part is their implementation in everyday life.
Concentrate on the not-to-do list, but only one point at a time, just as you do with your to-do tasks.
Consider two central questions for each task
- Does this task really bring me closer to achieving my goals?
- How bad is it if I simply do not do this task?
Tasks that you can not advance
You will be surprised at how many of your tasks you do not make a bit of progress and that the Earth will continue to spin when you ignore these tasks.
Then start off on the not-to-do list. Estimate how much time you gain by eliminating or reducing such useless tasks.
By the way: it helps to counter your guilty conscience by controlling your thoughts by constantly reminding yourself of your enormous achievements.
Imagine, you have a heart attack
If you're one of the few cases that these questions really do not help, try a slightly more drastic exercise:
Imagine suffering a heart attack and having to halve your working hours and workloads.
- Which tasks will be immediately added to your not-to-do list in this case?
- And what would you do less?
- What are your worst troublemakers?
- What robbed you most of the time?
Away with the worst disturbance
Identify the ten worst troubles for your personal not-to-do list. So those tasks that have the greatest time savings potential.
You will surely discover more disturbance, but if you focus on the ten worst cases, you have usually already measured 80 percent of your time-eaters.
But do not stop at this point: Encourage your employees to improve their productivity through their own emergency-to-do lists. It will boost your business results. Because, as the pioneer of modern management theory Peter F. Drucker said:
"We spend a lot of time telling executives what they should do. We do not spend enough time telling them what to stop. Half of the executives I've met need not know what to do - they need to learn what to stop. "
And while the half is in my experience far from understated ...
Action Steps - from the know-how to the Do-now
You can not possibly complete all tasks - delete activities. Create your personal not-to-do list. Which tasks do not bring you, or only marginally, closer to your most important goal?
Reposition the dots one at a time, eliminating one every week. Have your employees make an emergency-to-do list and support them in their implementation.
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