From the author:
Only no actionism
Do not just work to control your overburdening If you do not set priorities, somehow everything is urgent or important. Do not succumb to the temptation of wanting to be active or active through actionism before your fellow human beings or yourself.
First, make clear ideas about the desired and planned goal. The answer to overworking is not juggling more balls - that is, doing more.
The important thing always in view
The answer is, determine the few things that can really transform your business or your life. And do these tasks before anyone else. With the principle: “Think first, then work”, you will ultimately always reach your goal faster than the other way around.
Of course, sometimes you have to put up with a few disadvantages (call back later and apologize, pay a small delay surcharge, lose an unimportant customer, etc.), but that can get over. Always think about your really big and important tasks first.
Do not waste time on social networks and Web 2.0
Put Facebook and Co. on the leash. If you permanently send messages, view photos and movies, or provide comments on any status messages, you will not need that time to complete your essential tasks. Instead of being under the illusion, as described in the previous chapter, that your business really should continue, should you see it as a leisure activity. And to use your precious time only very decidedly.
Also avoid chats as a distraction. Uninstall messenger programs like Skype, MSN, ICQ and Co. from your computer. Also answer incoming questions on Xing only for a fixed and very limited amount of time. For example, once a day 15 minutes before lunch time. During this time you process all concerns at once.
The difficult is the implementation
Time management is important in the fight against time thieves, because only with the right organization can you use your energy to achieve your goals. An important method: Lists that show you what you should NOT do.
The principle of the not-to-do list sounds simple in theory. As always, the difficult part is their implementation in everyday life. Concentrate on the not-to-do list, but only one point at a time, just as you do with your to-do tasks.
Consider two central questions for each task
- Does this task really bring me closer to achieving my goals?
- How bad is it if I simply do not do this task?
Tasks that you can not advance
You will be surprised at how many of your tasks you do not make a bit of progress and that the Earth will continue to spin when you ignore these tasks.
Then start off on the not-to-do list. Estimate how much time you gain by eliminating or reducing such useless tasks.
By the way: it helps to counter your guilty conscience by controlling your thoughts by constantly reminding yourself of your enormous achievements.
Imagine, you have a heart attack
If you're one of the few cases that these questions really do not help, try a slightly more drastic exercise:
Imagine suffering a heart attack and having to halve your working hours and workloads.
- Which tasks will be immediately added to your not-to-do list in this case?
- And what would you do less?
- What are your worst troublemakers?
- What robbed you most of the time?
Away with the worst disturbance
Identify the ten worst troubles for your personal not-to-do list. So those tasks that have the greatest time savings potential.
You will surely discover more disturbance, but if you focus on the ten worst cases, you have usually already measured 80 percent of your time-eaters.
But do not stop at this point: Encourage your employees to improve their productivity through their own emergency-to-do lists. It will boost your business results. Because, as the pioneer of modern management theory Peter F. Drucker said:
“We spend a lot of time telling leaders what to do. We don't spend enough time telling them what to stop. Half of the executives I've met don't need to know what to do - they need to learn what to stop. ”
And in my experience, half of it is still an understatement ...
Action Steps - from the know-how to the Do-now
You can not possibly complete all tasks - delete activities. Create your personal not-to-do list. Which tasks do not bring you, or only marginally, closer to your most important goal?
Reposition the dots one at a time, eliminating one every week. Have your employees make an emergency-to-do list and support them in their implementation.
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