This is how you manage the flood of data: 7 tips for efficient PC work

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The question of how we master the flood of information that floods our office every day is a perennial favorite. Sigrid Hess shows in her book "Survival in the Information Flood" numerous good strategies and methods to bring more order in our mails, documents and files in the future. Very helpful!

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Here writes for you: Oliver Ibelshäuser is a journalist and owner of the editorial office Text und Vision. Profile

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Using, managing, protecting, communicating or erasing information - executives spend most of their working day reading the flood of data on paper, in eMails or in files to look through faster. Faster to decide. And better to delegate.

Two good news. First, all you need is probably already installed on your PC. Secondly, you do not have to google for tips and instructions. In her book "Survival in the Information Flood", Sigrid Hess explains step by step how to organize your work more efficiently and to carry out more burdensome tasks more quickly.

Surprisingly simply work better


The approach of the book: author Hess thinks about the classical workday of executives and employees on the PC, performs the routine tasks and provides first-class tips to edit documents, mail and logs much easier and to handle annoying manual manipulations from the software largely automatically to let.

Much more than a browser and Microsoft Office (version 10) you do not need it. All instructions are also comprehensible for PC laymen. Here are the best tips.

7 Tips for more efficient PC work


  1. OneNote is the stepchild of the office family for many PC users. For Hess, on the other hand, a "valuable instrument of information processing". Because the tool can not only paste images from the Web into notebooks, but also read the same text from the pics and copy it into an editor.
  2. Create rules for "white spam" in Outlook. These are eMails from certain colleagues who keep coming back Write to Only the content has usually no relevance. It's best always to have it postponed immediately and check for importance at most once a day.
  3. Keep your own eMails short. Ideally, the content fits completely in the subject line. This is how you reach the recipients who retrieve your message on the smartphone.
  4. Do you post Info-Post in a folder? "Fill it consistently from the left. When it's full, throw away the first third from the right. "
  5. Think carefully about which ones sent eMails you actually want to save. Outlook has a feature to prevent archiving.
  6. Name each document in Word or Excel with at least three properties, such as Content, Project, and Version, for easy retrieval.
  7. Use text modules if you frequently write articles with similar or identical wording.



Sigrid Hess is probably neither an order fanatic nor a PC freak. However, she understood how to use the programs installed on the PC anyway to make everyday tasks quicker and easier. "Surviving in the flood of information" is a first-rate practice book. Every tip a direct hit - just for PC muffle.

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