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Best of HR – Berufebilder.de®Claudia Simon is managing director of VISTEM GmbH & Co. KG. She is a management consultant for strategy and organizational development in companies and, together with a team of experts, advises national and international companies on their growth development. Simon completed an apprenticeship as an industrial clerk and studied business administration at the University of Applied Sciences in Worms. After training as a legal clerk and working as an assistant to the management in larger law firms, where she was involved in the implementation of a management system, among other things, she headed the training and consulting department of a company specializing in legal software. In addition to her work as a management consultant, Caudia Simon coordinates the network of German-speaking experts , Users and interested parties to the Theory of Constraints. More information at www.vistem.eu

Concentration on the focus: With 3 questions to the right decision

In Company lead limited resources to harmful multitasking. Positive changes are prevented. The solution is focus on focus and clear priorities. Then employees can make decisions and businesses flourish.

Best of HR – Berufebilder.de®

Positive sound

Multitasking has a positive sound. Is a multitasking processor particularly fast and powerful. It seems quite desirable to be able to do several things at the same time.

Not even the joking statement that only women are capable of multitasking disturbs the men's ambition to be able to handle as many projects and processes as possible at the same time.

Harmful multitasking

Multitasking is by no means desirable and positive in the working day. By switching back and forth between different tasks, errors are generated, which must be corrected again afterwards. This is time and cost intensive.

In addition, employees who suffer from multiple loads lose their performance or fail completely. If multitasking is common practice, projects take longer and cost more. An enemy in its own ranks in terms of resource efficiency and competitiveness.

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Set priorities

The more tasks or projects at the same time are active and compete for the same resources, the more harmful multitasking arises. In order to avoid losing sight and control, focusing is imperative.

This means, on the one hand, defining the highest priorities and, on the other hand, deciding which tasks are completely eliminated from the agenda. Initiatives that can not be completed within a short time are stopped. The resulting capacities are used to consistently work on the main tasks. New initiatives only start when others are completed.

Clear laws

Finding the right thing is not a secret art. There are quite clear rules. The following three questions help to recognize these:

  1. How can the normal operation of the company be lucrative regardless of the intervention of the owner, manager or manager?
  2. How can management build a control system that is based on common goals and eliminates conflict of objectives?
  3. How can the focus be directed to precisely those activities that make the company flourish sustainably?

The right optimization of a bottleneck

If there is a bottleneck in the system, the hours for the entire system are lost. However, an hour saved at a non-bottleneck is pure fiction. An optimization of a non-bottleneck therefore does not necessarily lead to an optimization of the entire system, but usually achieves the opposite.

It is important to concentrate on improving the bottleneck. This results in a reduction in throughput times, high reliability and capacity gains. Decisive competitive advantages. Furthermore, the profit can be increased through the sale of the acquired capacity.

Whoever does everything can not focus

Very few factors influence the performance of a company at any given time. Managers do not have to be everywhere, make all the decisions themselves and use all the project sites at the same time. If you accept anything, nothing focusses. Good leaders recognize what needs to be done.

Companies can achieve much more by focusing than by multitasking. To maintain focus, actions with no or even harmful effects must be avoided. That is why it is important to focus on the central issues and to mark them as “to-do”. Not-to-dos can be done later or deleted entirely.

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