Project Managemen - Fundamentals, Methods, Tasks: Analyzing Risks


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Text comes from: Das neue Projektmanagement: Methoden, Techniken, Tools, die besser funktionieren (2014) of Andrea Ramscheidt, published by BusinessVillage Verlag, Reprints by friendly permission of the publisher.
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To prepare for risk management, you determine which risk strategies are defined for the risks in the project. The risk strategy can also be defined differently for selected / certain risks or risk groups.

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Identify risks

In order to identify risks, different approaches are possible: They can ask stakeholders to take risks. Or you can conduct a meeting or a risk identification workshop.

In doing so, you use various methods to identify potential risks. Common methods are brainstorming, brainwriting, mind-mapping, the 6-3-5 method or the expert questionnaire. Most effective, however, is a risk analysis:

Risk analysis at a glance

For your risk analysis, a simple risk matrix is ​​helpful with which you can assess any possible risk according to its probability of occurrence (EW) and the scope (TW).

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Risks >Description< EW TW RF

How is the risk analysis performed?

EW is the probability of occurrence and TW the significance. For this you use a scale from 1 (= low) to 5 (= very high).

In the last column (RF) enter the so-called risk factor. You calculate the risk factor as the product of the probability of occurrence and the extent of the risk.

What can you read from it?

As a result, you can now use the risk factor to directly see which risks have a high potential.

For these risks, you now define measures to avoid, reduce or transfer the risk.

Define measures

After analyzing the risks using the risk factor from the risk matrix, measures for the risks are defined.

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For each risk, one or more possible measures must be defined in accordance with the chosen risk strategy. For each action, there must be a responsible person and an appointment to carry out the action.

Monitor the risks

To monitor the risks, the planned regular reviews are carried out to reassess the risks.

In doing so, the risk characterization and the description of the possible effects are examined for existing risks.

Did the measures take effect?

You recalculate the risk factor and thus check whether the measures you have defined have the desired effect.

Risks that can no longer occur are to be assigned the appropriate status. The reason for this change must be documented.

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Regular checking necessary

Risk monitoring also includes the regular review and updating of an existing risk strategy as well as the review and updating of the possible sources of risks in the project.


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  1. KanBo D / A / CH

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