Basic Data Protection Ordinance - DSGVO: Last Minute Tips and Apps

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Disclosure & Image Rights: TeamDrive has supported our product testing by free use of the software,Picture material from Neulandlotse.

This week it is finally time. The dreaded and therefore hotly debated DSGVO comes into force. So again some last minute tips:

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Here writes for you: Simone Janson is a publisher, German Top20 blogger and HR communication consultant. Profile

DSGVO - Between panic and reassurance


Much has been written about the DSGVO and discussed. Much informative, but also contradictory. Some soothing voices like this video that I made from the Facebook stream of Anni Roolf but also a lot of alarmism - such as statements such as "Even the adoption of a business card could be a problem," which are of course exaggerated in this form.

And not a few consulting services and DSGVO last-minute all-round carefree anti-panic package have emerged around the DSGVO - how serious such short-term business ideas are actually in reality, everyone likes to judge for themselves.

News about the DSGVO


That's why it has Best of HR –® so far restrained with tips. That's why I do not want to set up the umpteenth Tippliste with DSGVO tips at this point, but especially to point out a few well-made tips and tutorials and give a few tips that I have not read in the context so before.

Especially nice and interesting is for example the Contributed by Dominik Ley to Gruenderweltwho writes:

"One would think the world is submerged on 25.05.2018, if you look at all the reports on DSGVO ... Even in the context of the GDPR everything is not eaten as hot as it is cooked. This is in particular also from the discussions that I have with the State Data Protection Commissioner of Rhineland Palatinate, Prof. Dr. Dieter Kugelmann and many lawyers. "

What to expect from authorities


In the following part, Ley gives thoroughly well-researched all-clear when it comes to the risks of examinations and warnings. Probably the most interesting sentence from the talks that Ley had with data protection officers is the following:

"Anyone who does not take action on DSGVO needs to dress warmly in an audit of the agency, then it will be very expensive, but who does what is in his power and endeavors, need not be afraid."

DSGVO checklist: tips for implementation


In addition, I have noticed two articles with concrete, detailed tips for the implementation in the form of checklists, to which I would like to refer again in the following sections - of course without guarantee of correctness:

First the very detailed DSGVO Checklist by Kerstin Paar, who has collected very meticulously useful information and to-do's on the subject - thank you for the work.

And then the link collection and Checklist to the DSGV of Blogmojo. Elsewhere, the site explains, for example, how to embed Youtube videos in compliance with privacy.

Cloud software DSGVO compliant use


An issue that has been far too rare for me is apps and software products. Many productivity apps, for example, have become indispensable in our daily mobile workflow, as they make our work much easier. At the forefront of all this are cloud applications that, unfortunately, are all too often brought to the market and hosted by American providers. And even if many US providers are now compliant with European law - why resort to a US solution, even if there are good German providers?

One such application from Germany, which I use since this year to compare my data on different devices, is TeamDrive: TeamDrive is HIPAA compliant and encrypts data before uploading with an AES-256 algorithm Encrypts TeamDrive your data before uploading.

Protection against viruses and fishing


Also important is effective protection against viruses and fishing, ie the unauthorized retrieval of data on the Internet. Here offers a virus program such as Kaspersky comprehensive protection against data thieves. Among other things, Kaspersky offers an antivirus program, a security suite for Internet access (Kaspersky Internet Security), as well as encryption packages and integrated password manager, backup and parental control.

Best of all, Kaspersky is not just for Windows, it's also available for Apple products, tablets and smartphones. The Android version has, for example, a feature to protect against crimeware and data theft in case of loss of the device. A very useful software.

Privacy and productivity - not a contradiction


According to the provider, the service is not only DSGVO compliant, but also offers a "zero-knowledge" -pivacy. This means that the provider can at no time gain knowledge about the content of your data or has insight with whom you work together. All keys are exclusively stored on your computer, so that neither the NSA nor other institutions can decrypt your data.

Practical: When I change a file on a computer, it syncs on all other systems synonymous. There is the software for all major operating systems, ie Windows, Mac OS X, Linux, Android, iOS. What is particularly useful for me is that while the data is also available on my mobile phone, it only puts a burden on the memory if it is made available offline.

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  1. Peter M.

    Great useful tips, thank you!

  2. Devorah S.

    Great helpful article to the DSGVO, I will remember.

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